Add VAT – 2025

TL;DR

Use Add VAT when you have a net amount (without VAT) and you need:

• VAT amount
• gross total (net + VAT)

Who this is for

• Contractors preparing offers/quotes without VAT, then converting to invoice totals.
• Anyone calculating VAT quickly for a single line item.
• Teams standardizing “net pricing” but needing to communicate “gross budgets” to clients.

How to use it

1. Select Add mode (this page opens in add mode by default).
2. Enter the net amount.
3. Set VAT rate (default 19%).

The formula (quick reference)

If net does not include VAT:

• vat = net × rate
• gross = net + vat

Example at 19%:

• vat = net × 0.19
• gross = net × 1.19

Typical use cases

• You negotiated a net rate (day/hour/month) and you need to communicate the gross invoice total.
• You need to prepare a quote where the client asks for “total cost”.
• You’re building a proforma or invoice and want to sanity-check VAT math quickly.
• You’re comparing suppliers and want to compare everything on the same “net” basis.

Worked examples

Example 1: net quote to gross invoice

Net: 10,000 RON at 19% → VAT ≈ 1,900; gross ≈ 11,900.

Example 2: small expense recharge

If you recharge an expense net, add VAT if your invoice requires it.

Example 3: quick check for multiple items

For multiple items, you can add VAT per item or on the subtotal (ensure your rounding is consistent).

Example 4: day rate → invoice total

You negotiate a daily rate net, then invoice the monthly total. Compute:

1. net total (rate × days)
2. VAT and gross
3. sanity-check your client’s “gross budget”

Rounding and line items (avoid discrepancies)

If you invoice multiple items, you can:

• calculate VAT per line item (and round per line)
• or calculate VAT once on the subtotal

This can produce small differences. Choose one method and keep it consistent with your invoicing software/accountant’s rules.

Edge cases & gotchas

• Confirm whether your client expects net or gross numbers.
• VAT rates vary by category; don’t assume 19% blindly.
• Currency conversion first, VAT math second.
• Rounding can differ if you calculate per line item vs per subtotal — pick one method and keep it consistent.

FAQ

Is “add VAT” just net * VAT%?

VAT is net * rate, and gross is net + VAT.

What if I’m not VAT-registered?

Then adding VAT may not apply to your invoices. Confirm your VAT status and invoicing obligations with your accountant; this tool is only for math.

What if the client says “all-in”?

Ask if the number is “VAT included” or “+VAT”. Don’t assume — that’s the fastest way to misquote.

What next?

Read VAT for IT contractors in Romania (2025): what to watch.

Related tools

Quick wording cheat sheet (copy/paste)

• “10,000 + VAT” → 10,000 is net; use Add VAT
• “10,000 VAT included” → 10,000 is gross; use Extract VAT
• “10,000 all-in” → ambiguous; ask explicitly

Sources

• ANAF: https://www.anaf.ro/
• Romanian legislation portal: https://legislatie.just.ro/

Next steps (IT Jobs List)

For VAT, confusing net vs gross (VAT included) is the #1 source of mistakes. Always confirm what the client actually provided.

Related tools

Related guides

• VAT for IT contractors in Romania (2025): what to watch

Quick recommendation

• Save your assumptions (rates, breaks, thresholds) so you can reproduce the result.
• If you use the output in an invoice/offer, include a short explanation (what’s included and what’s not).

Practical checklist (IT Jobs List)

• Confirm whether the amount is VAT excluded or VAT included before calculating.
• Pick the correct rate (5/9/19% or custom) and keep the same rounding rule.
• Copy results as: base + VAT + total.